Is my employer required to give me a paycheck stub?

Paycheck stub by mail

Whether your employer is required to give you a paycheck stub will depend on the state in which you live. There is no federal law that requires an employer to provide paycheck stubs to their employees. Federal law only states that your employer is required to keep accurate records of hours worked and wages paid.

While you still have the right to view your record of hours worked and wages paid, your employer may not have to provide an actual paycheck stub. Your state law will fall into one of four categories: no requirement, access state, access/print state or opt-in/opt-out state.

No Requirement States

  • Alabama
  • Arkansas
  • Florida
  • Georgia
  • Louisiana
  • Mississippi
  • Ohio
  • South Dakota
  • Tennessee

If you work in any of the states listed above, it is up to your employer to decide if you receive paycheck stubs. If your employer does not provide access to your paycheck stubs, you still have the right to view your records.

Access States

  • Alaska
  • Arizona
  • Idaho
  • Illinois
  • Indiana
  • Kansas
  • Kentucky
  • Maryland
  • Michigan
  • Missouri
  • Montana
  • Nebraska
  • Nevada
  • New Hampshire
  • New Jersey
  • New York
  • North Dakota
  • Oklahoma
  • Pennsylvania
  • Rhode Island
  • South Carolina
  • Utah
  • Virginia
  • West Virginia
  • Wisconsin
  • Wyoming

If you work in any of these states, your employer is required to give you “access” to your paycheck stubs. This means that your employer does not have to give you paper copies of your paycheck stubs. All they have to do is make sure that you have access to view your paycheck stubs. If you do not have access to view your paycheck stubs, they must issue paper paycheck stubs.

Access/Print States

  • California
  • Colorado
  • Conneticut
  • Iowa
  • Maine
  • Massachusetts
  • New Mexico
  • North Carolina
  • Texas
  • Vermont
  • Washington

The states above require that employers not only give access to their employees to view their paycheck stubs, but also to ensure the capability of being able to print paycheck stubs if not already providing paper copies.

Opt-Out States

  • Delaware
  • Minnesota
  • Oregon

These three states allow employers to electronically deliver paycheck stubs, but gives the employee the right to opt-out and instead receive their paycheck stubs by paper.

Opt-In States

  • Hawaii

Hawaii is the only state that requires employee consent before delivering paycheck stubs electronically. If you don’t want to receive your paycheck electronically, your employer will have to provide it by paper.

The words and other content provided in the blog, and in any linked materials, are not intended and should not be construed as professional advice (please read the Terms and Conditions for additional information).

Alicia H. Lillegard, Esq.

Alicia Lillegard has over 20 years of experience in employment law, human resources and insurance, working with with large blue chip companies, startups, and not-for-profit organizations. Ms. Lillegard is currently Managing Director of New England Human Capital, a human resources consultancy which advises small and midsize businesses on Human Resources compliance, including employment procedures, employee relations and employee benefits. She holds degrees from Loyola University Chicago and John Marshall Law School.

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